Backing up your Mac regularly is quite possibly the most important task you should get in the habit of doing as a Mac user. Your Mac’s hard drive will most likely fail at some point. It may take a couple of years, or quite a few years. And in some rare cases it can happen after just a few months. Sometimes, just a small drop of your laptop, or an electrical surge can damage the drive and eventually cause hard drive failure. Which is why it’s extremely important that you backup your computer on a regular basis. That way, you can recover all of your data from that backup if something goes wrong.
I do a fair amount tech support and data recovery work. And for me, one of the worst situation is diagnosing a failed hard drive, and finding out that the client does not have a recent back-up. That could mean thousands of photos and videos gone all of the sudden. Or important work and business documents that are no longer accessible. Sometimes the data can be recovered, but in some cases the drive is so damaged that the data cannot be recovered. Or it can cost hundreds or thousands of dollars to get the data recovered. So, this is really important stuff !
In this article, I want to cover the 2 basic ways you can backup your Mac. Personally, I think the easiest and quickest option is to backup to an external drive plugged into your Mac. You can then use the built-in Apple application called Time Machine to completely backup your Mac on a daily basis, or just once in a while. You can use pretty much any external drive, as long as it’s big enough in size to hold your data. This kind of external drive from Western Digital, or something similar, should be good enough for most people: Western Digital 2TB drive
Time Machine is not your only option, but it’s definitely the easiest. Here’s a good article that shows you how to use Time Machine.
If you’d like something a little more powerful, and with more flexibility, here are some other good options:
Another way you can backup your data is by doing it through the cloud, and you have many services you can choose from.
Basically, there is two varieties of cloud solutions:
1) Companies that specialize exclusively in offering backup solutions such as Dropbox, Backblaze or Carbonite.
2) Cloud services offered by large companies as an added feature to their other services, such as Apple’s iCloud, Google Drive, and Microsoft’s OneDrive.
Each service has its own pros and cons, and you’ll want to do a little research before you pick any one service. You can of course combine some of these services together for different purposes. You could for example, use iCloud for photos, Dropbox for business documents, and OneDrive for various other files. It’s completely up to you to decide what works best for you, and it will probably also depend on what services your family and co-workers use.
But most importantly, pick a system that works for you , and make sure use it. If you’re looking for something fast and easy, your best option is to use an external hard drive with Time Machine. If you are constantly traveling and would rather not have to lug around an external drive with you, then a cloud solution will be best. And if sharing files or collaborating with others is essential to your workflow, a cloud solution will be most useful.
As far as I’m concerned, you cannot overdo it with backups. I highly recommend that you at least have a Time Machine backup, and that you also backup your most important files the cloud as well. Take the time to set up your backup strategy correctly, and you could end up saving yourself a lot of frustration and money in the long run.